Notified authors of the accepted extended abstract papers ( both choosen oral or poster presentation categories) are expected to submit their full paper manuscripts containing original, and previously unpublished work, in accordance with their specific conference deadlines (see Important Dates).

Manuscript Requirements

Manuscripts must be:

  • A minimum of 6 (six) single-sided pages (maximum of 20 pages), single-spaced, formatted to SPIE Specifications. (Length requirements may vary slightly for some meetings, so please check specific meeting Author/Presenter pages.)
  • Templates for Word files can be downloaded here
  • Must upload manuscript as a PDF only.
  • Written in English, with clearly understandable text and figures
  • Technically sound, with sufficient data to explain results and support conclusions
  • Received by the manuscript due date
  • Not acceptable: short summaries, viewgraphs, or abstracts; overtly commercial content.

Citation format (Proceedings paper, poster, or presentation recording):
Author(s), “Paper, Poster, or Presentation Title,” Proc. SPIE Volume Number, Volume Title, Paper Number (Publication Date). http://dx.doi.org/DOI

Example:
Sarah Everton, Phill Dickens, Chris Tuck, Ben Dutton, “Evaluation of laser ultrasonic testing for inspection of metal additive manufacturing,” Proc. SPIE 9353, Laser 3D Manufacturing II, 935316 (March 16, 2015). DOI: http://dx.doi.org/10.1117/12.2078768

Citation format (Journal article):
Author(s), “Article Title,” Journal Title and Volume Number (Issue), Article Number (Publication Date). http://dx.doi.org/DOI

Example:
Blackberrie Eddins and Muyinatu A. Lediju Bell, “Design of a multifiber light delivery system for photoacoustic-guided surgery,” J. Biomed. Opt. 22(4), 041011 (Jan 13, 2017). DOI: http://dx.doi.org/10.1117/1.JBO.22.4.041011

All manuscript should be submitted through the SPIE submission and review system. Please follow the steps below for submission.

  1. Sign in to http://SPIE.org/myaccount using your existing name and password. If you do not already have an SPIE account, you will need to create one by clicking on the “Create an Account” link at http://SPIE.org/myaccount
  2. Once you have signed in, click on the link to Manage My Active Submissions, then click on the name of the meeting.
    • You will find your paper number (for example 10049-57), your paper title, and a link to “Submit Your Manuscript.”
    • You will only see a link to “Submit Your Manuscript” when you are listed as the Contact Author for the paper. If you are the contact author and you do not see a link, contact your SPIE staff Proceedings Coordinator.
    • The SPIE Submission System accepts only .pdf (preferred file type). Other formats will not upload
    • If submitting in PostScript, you must convert your manuscript to that format before beginning the submission process. To create a .ps (Postscript file) from a .pdf file see Creating a PostScript File.
  3. Follow the steps in the Submission Wizard to update your Title, Authors, Manuscript, References, and optional Multimedia Files.
  4. A few minutes after you upload your paper, it will be available for you to view the upload as a new .pdf file.
    • If you are already signed in to http://spie.org/myaccount,a link to “approve manuscript” will appear.
    • You will also receive an email telling you the upload is ready for your approval.
  5. Follow the automatic link and instructions for approving/disapproving the upload.
  6. If you disapprove the PDF, make the necessary changes to your manuscript, and submit a revision by following the “Submit Manuscript Revision” link on your Task List for that paper.
  7. Submit a signed Transfer of Copyright Form to SPIE. Company or government clearance must be final at submission.

To ensure timely publication in the SPIE Digital Library, manuscripts should be submitted through the SPIE Submission System by the announced due date.

Review Information

Proceedings of SPIE provide rapid reporting on ideas, techniques, and results of current research. Papers may be status reports of work in progress or descriptions of completed research. Many papers are acceptable as submitted. Reviewers are asked to verify whether the paper:

Conference Chairs/Editors review papers for technical merit, suitability of content, and clarity. They may require manuscript revisions before approving publication, and reserve the right to reject for publication any paper that does not meet content or quality expectations or manuscript requirements. SPIE’s decision whether to publish a manuscript is final.

  • Is technically sound
  • Contains new, original research content or scientific concepts
  • Is non-commercial in nature
  • Includes sufficient technical data and description to explain results and support conclusions
  • Includes adequate and appropriate references
  • Is written clearly, with all text and figures readily understandable to the reader.

Attendance and Presentation

Authors are expected to attend the meeting and present their papers. Papers not presented at the meeting will not be published in the Proceedings, except in the case of exceptional circumstances at the discretion of SPIE and the Conference Chair/Editor. If unforeseeable circumstances prevent you from attending the meeting and keeping your commitment, please notify your SPIE staff Program Coordinator (marysu@spie.org) immediately, and arrange for a coauthor or colleague to make the presentation.

Registration

Notified Authors are urged to register for the ISPhOA 2020 meeting earlier to get benefit for the Early Birds discount. Detailed informations for registration can be found here

Withdrawals

The Society views as unprofessional the arbitrary withdrawal of a paper once the author has made a commitment to prepare it, the paper has been accepted by the conference committee, and the presentation has been announced in the Advance Technical Program. The withdrawal of a paper after the Advance Technical Program is distributed jeopardizes not only the Society’s credibility, but the author’s professional reputation as well.

Indexing

SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Chemical Abstracts (relevant content), Ei Compendex, CrossRef, Current Contents, DeepDyve, Google Scholar, Inspec, Portico, Scopus, SPIN, and Web of Science Conference Proceedings Citation Index.

SPIE conferences provide an opportunity for presentation of reports on current research resulting in rapidly published proceedings that accurately reflect those presentations. Papers are published online in the SPIE Digital Library.

Company or Government Clearance

Company or government clearance must be final at the time of submittal. DOD contractors need to allow a minimum of 60 days for government clearance. Authors are required to warrant to SPIE in advance of publication of the Proceedings that all necessary permissions and clearances have been obtained, and that submitting authors are authorized to transfer copyright of the paper to SPIE for publication in the Proceedings.

Privileged information or ideas obtained through access to conference abstracts and manuscripts prior to presentation or publication for the purpose of conference organization or peer review must be kept confidential and must not be used for competitive gain.